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Teachers > Policies

Education Centre Policies

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Charging, Cancellation, Payment & Supervision Policies

Charging Policy

For school groups of 28 or more children the cost of the visit will be based on a charge of £7.69 per child. For groups of 27 or fewer children the cost of the visit will be a minimum of £205 per day (subject to cost of coach hire).

There is no charge for teachers and other adult supporters who attend on the day.

A scale of charges will apply should the visit(s) be cancelled by the customer.

These charges include the cost of transport, use of the facility for the day, and assistance with preparing and running the programme of study/activity.

For non-school groups charges are as follows:

• Hire of Blithfield Education centre for 1 day with staff support - £300.00
• Hire of Blithfield Education Centre for 1 day without staff support - £180.00
• Use of presentation equipment for one day - £ 30.00
• Use of fax/email, (per message) - £ 0.10

Cancellation Policy and Associated Charges.

Should a visit be cancelled charges will be made according to the following:

• Cancellation more than 6 weeks before the visit is due to take place:
• Charge: No cancellation charge.

• Cancellation that is greater than 4 weeks but less than 6 weeks before the visit is due to take place
• Charge: A charge of £100 per cancelled visit will be made.

• Cancellation by Blithfield Education Centre:
• Charge: No charge will be made to the customer

In cases where any charges are incurred by Blithfield Education Centre (in the form of a cancellation or alteration fee levied by any transport provider) as a result of a customer cancelling/altering a booking then the full amount of this charge will be passed onto the customer.

Payment Policy

Payment for visits to Blithfield Education centre shall preferably be paid on the day of the visit.

Where more than one visit by a single customer has taken place within a reasonable time period, all visits may be paid for on day of the the last visit.

Payment should be made by cheque, NOT in cash
Cheques should be made payable to "South Staffordshire Water PLC"

Where it is not possible to pay by cheque an invoice will be issued on 30-days payment terms.

Supervision

Minimum Ratios

Staff/Pupil Ratio for up to and including Yr 3 = 1:6
Staff/Pupil Ratio for Yr 4 to Yr 6= 1:10
Staff/Pupil Ratio for Yr 7 and above = 1:10

Please ensure that a sufficient number of suitably qualified and experienced adult supporters attend the visit, bearing in mind that the group may be divided into a number of smaller groups during the day. Please see local council education department guidance for information on who is permitted to act as a group supporter.

Please bear in mind that current guidance states that "where a volunteer adult is relied upon as a key staff member (rather than an assistant leader/helper) they must be unambiguously informed of their duties and prepared to accept them". (Source: Staffordshire County Council Education Visits Policy, Procedures and Guidance for Head Teachers, Teachers and Governing Bodies).